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Software by Qantara · by invitation

The ATS and CRM for staffing and recruitment agencies

Qantara Recruit is recruitment software built by Qantara in the Netherlands: an ATS and CRM for staffing agencies, recruitment agencies and secondment firms. Candidates, clients, vacancies, placements, email and contracts live in one system, and everything Qantara Recruit stores is hosted in the EU. Qantara Recruit is available by invitation.

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The Recruit window with a pipeline board and, beside it, one inbox with an e-mail and chat messages, connected to the same candidate.
Hosting
EU

hosting for the application, database, backups and AI models

Security
Always 2FA

two-factor sign-in for every user, administrators included

Access
4 roles

built on more than 40 separate permissions

Features

What Qantara Recruit does for your agency today

Everything below works in Qantara Recruit today. CV import and contracts are switched on per agency, so you only use what you need. The interface is in Dutch.

Candidate database

Profiles with more than 70 fields and proper Dutch name handling (first name, prefix such as 'van der', surname, preferred name). Work history, education, skills, languages and certificates are stored as separate entries, and the system keeps each candidate's availability and status up to date.

Vacancies and pipeline

Each vacancy has a pipeline board with your agency's own stages. Drag candidates through the process and see at a glance who has waited too long.

Client CRM

Companies and contacts sit next to your candidates, with their documents and your team's email history.

Placements

When an application reaches the 'Placed' stage (whatever your agency calls it), Qantara Recruit creates the placement with its status, rates and hours per week, so you do not retype the application details.

AI-assisted CV import

An AI model hosted in the EU turns a CV into a proposed profile. A recruiter reviews and accepts it before Qantara Recruit saves anything. Works with PDF, Word, photos and scans.

Email and calendar

Send email and schedule interviews from Qantara Recruit with your business Microsoft 365 or Google Workspace account. Meetings with a Teams or Meet link, or the link to your own Zoom or Webex room, land straight in your calendar, and candidates confirm on a personal confirmation page.

One thread per person

The inbox keeps one thread per candidate or contact, with email and notes together. Your team assigns threads, closes them or snoozes them. WhatsApp joins once that integration is switched on.

Contracts and e-signing

Contract types with your own templates, optional approval by a second person and signing with a one-time code sent by email. You receive a sealed PDF with an evidence report. The signature is a simple electronic signature, not an advanced or qualified one.

Duplicates and search

Qantara Recruit warns you about duplicate candidates and merges them without losing history. Press Ctrl K to search by field or in plain language.

From client request to placement

One ATS and CRM for staffing, secondment and recruitment

Qantara Recruit follows the way an agency works, from the first client request to the placement. A client asks for someone, you open the vacancy and move each candidate through the stages on the pipeline board.

Stylised vacancy pipeline board with five stages, per-candidate time chips and a card being dragged to the client-shortlist stage. Fictional data.
Example with fictional data.
  • Staffing and secondment. A placement carries its status, rate and hours per week, and Qantara Recruit creates it as soon as a candidate reaches 'Placed'. With the Contracts module, you get the contract signed in the same system.
  • Recruitment and search. The default pipeline runs from New through Screening, Presented to client and Interview to Offer, each stage with its own time limit. If a candidate waits too long, the card shows it. You set the stages and limits yourself.
  • Configured without code. You set up fields, picklists, duplicate rules, pipeline, list views and record pages in Settings (Instellingen → Objecten).
  • Your own branding. Your logo and colours in the app, your logo on contracts, and your agency name in emails, invitations and contracts.

WhatsApp Business · not yet switched on

How the Qantara Recruit WhatsApp integration works

The WhatsApp integration in Qantara Recruit is built but switched off for now. It goes live after Meta's review and once we have updated our privacy assessment and privacy documents. Each agency then connects its own number.

Stylised candidate record with one message thread that combines an e-mail and chat messages, beside the candidate’s applications and next steps. Fictional data.
Example with fictional data. WhatsApp is not switched on yet.

Once it is on, Qantara Recruit connects your agency's WhatsApp Business number through Meta's WhatsApp Business Platform (Cloud API). Every conversation is then filed on the right candidate or contact, so your team sees what was said and replies from the record.

What the WhatsApp integration does

  • Your own account and number. Your agency connects its own WhatsApp Business Account and number through Meta's sign-up flow. Use a number that runs only through Qantara Recruit, or keep the WhatsApp Business app on your phone as well.
  • Filed on the right record. Qantara Recruit links a conversation automatically only when the phone number matches exactly one candidate or contact. Otherwise it goes to 'Unlinked' (Niet gekoppeld) and a team member decides. Qantara Recruit never links by name. Your team also sees the conversation in the inbox, where you assign and close threads.
  • Contact details as suggestions. If a received message contains contact details, such as a phone number or email address, that are not yet on the record, Qantara Recruit suggests adding them. This uses fixed rules, not AI, and a team member decides.
  • Replies within WhatsApp's rules. Reply with a normal message within 24 hours of the candidate's last message; after that, send only a template Meta has approved. Qantara Recruit records opt-outs ('STOP'), and no further templates go to that person.
  • Consent first. When it connects, your agency accepts Meta's terms for WhatsApp Business, including the WhatsApp Business Messaging Policy. Send a template only to someone who has agreed to hear from your agency on WhatsApp. Our terms also prohibit unsolicited messages.
  • Save CVs and files. Save a received file to the candidate. If it is a CV, you can also import it and review the proposal before Qantara Recruit saves anything.
  • Sensitive data protected. Qantara Recruit masks Dutch citizen service numbers (BSN) and bank account numbers in incoming messages before they are stored, and blocks outgoing messages that ask for a BSN, a bank account number or an ID document.
  • Always sent by a person. Only team members with the WhatsApp permission can read and send messages. Qantara Recruit has no chatbot and sends no automatic or bulk WhatsApp messages.

How Qantara uses WhatsApp data

Qantara uses your agency's WhatsApp Business Account, phone number, message templates and messages only to show conversations on the right candidate or contact record and in your agency's shared inbox, so your team can reply, choose an approved template, save files or import them as a CV, and accept suggested contact details. For this, we receive from Meta the sender's phone number and profile name, the messages, files and delivery status of each conversation.

  • The data belongs to your agency. Your agency is the controller; Qantara processes the data on its behalf.
  • We do not sell the data and do not use it for advertising or marketing.
  • We do not share it with other customers. The database keeps each agency's data apart from every other agency's.
  • No AI model reads your WhatsApp conversations. Only a file that a team member chooses to import as a CV goes through CV import, which runs in the EU. We train no models on this data.
  • Meta (WhatsApp Ireland Limited) processes the messages as your agency's processor, under the terms your agency accepts with Meta. Meta may process data outside the EU.

Costs, disconnecting and deletion

Meta bills WhatsApp message costs at Meta's own rates directly to your agency, through your own payment method. Qantara adds no markup.

Disconnect WhatsApp at any time under Settings → Integrations (Instellingen → Koppelingen), or remove Qantara in your Meta business settings. Qantara Recruit then stops receiving and sending WhatsApp messages and we delete the access token straight away. Conversations already in Qantara Recruit stay your agency's and follow the retention periods in the privacy statement and the data processing agreement. A team member can also delete a single message or file.

If you were in touch on WhatsApp with an agency that uses Qantara Recruit and want your data deleted, ask that agency or email privacy@qantara.digital. We pass your request on or help the agency carry it out.

AI in Qantara Recruit

The AI proposes, the recruiter decides

Qantara Recruit uses AI for two jobs: reading CVs and understanding searches typed in plain language. The models run in the EU, and nothing reaches a record until a recruiter has checked it.

  • Review next to the CV. The proposed fields sit next to the CV. For each value you see where it came from, and you choose what to keep.
  • Awkward CVs too. PDF, Word files with text boxes or SmartArt, photos and scans.
  • Existing candidates recognised. If the person is already in your database, Qantara Recruit links the CV to that candidate instead of creating a duplicate.
  • No scores, no rankings. Qantara Recruit does not rate candidates and makes no decisions about people.
  • Sensitive data stays off the record. CV import is set up not to take over date of birth, nationality or other sensitive traits, even when the CV contains them. The import masks citizen service numbers. Restricted fields on a record, such as date of birth and nationality, are never sent to an AI model.

You switch CV import on per agency. Each agency has a cap on AI use, and we do not train models on your data.

Privacy and security

Built for the GDPR, with your data in the EU

Qantara Recruit stores your agency's data inside the European Union, with security settings that no user can switch off.

  • EU hosting. The application and database run at Scaleway in the EU, where the encrypted backups are stored and the AI models run. System emails go through Brevo, also in the EU.
  • Two-factor sign-in for everyone. Every sign-in needs a code from an authenticator app as well as the password, and administrators cannot turn this off. Qantara Recruit refuses passwords that appear in known data breaches.
  • Agencies kept apart. The database itself separates each agency's data, and we check that separation automatically in production after every release.
  • Encrypted at rest. Documents, two-factor secrets and integration tokens are encrypted with AES-256-GCM.
  • Email stays in your mailbox. The record shows only the subject, the time and whether the message was sent or received. Qantara Recruit reads the content live from the mailbox, and only the mailbox owner can open it.
  • Role-based access. Four standard roles built on more than 40 permissions, a separate permission for sensitive fields and documents, and an audit log.
  • Privacy requests built in. Anonymise a candidate, export everything about one candidate, and set optional automatic retention periods for applications and the talent pool.

Before your agency starts, you accept the terms and the data processing agreement, so you do not have to draft a DPA yourself. We notify you of a data breach without undue delay and no later than 48 hours after we discover it, and we announce any new sub-processor at least 30 days in advance. When your agency connects Microsoft 365, Google Workspace or, later, WhatsApp, your agency's own agreement with that provider applies; Meta may also process WhatsApp messages outside the EU.

How to get started with Qantara Recruit

  1. Step 01

    Book an introduction

    Use the contact form to tell us who you are and how your agency works. We reply within two working days and show you Qantara Recruit in a demo.

  2. Step 02

    Receive your invitation

    If Qantara Recruit fits your agency, we set up your workspace and send you an invitation by email. You accept the terms and the data processing agreement and set up two-factor sign-in.

  3. Step 03

    Set it up

    Invite colleagues with the right role, set up your pipeline and fields, and connect your Microsoft 365 or Google Workspace mailbox. The 'Aan de slag' (getting started) checklist walks you through it.

  4. Step 04

    Switch on what you need

    Switch on CV import and contracts per agency. WhatsApp follows after Meta's review and once we have updated our privacy assessment and privacy documents; your agency then connects its own number.

Questions about Qantara Recruit

Qantara Recruit is an ATS and CRM for staffing agencies, recruitment agencies and secondment firms, built by Qantara in the Netherlands. It manages candidates, companies, contacts, vacancies, applications and placements, with email, calendar and contracts in the same system. It runs in the browser at recruit.qantara.digital.
Not at the moment. The Qantara Recruit interface is in Dutch, because Qantara Recruit is built for agencies in the Netherlands. You can email questions to support@qantara.digital.
Qantara Recruit is available by invitation; you cannot sign up yourself. Book an introduction through the contact form on qantara.digital. If Qantara Recruit fits your agency, we set up your workspace and send you an invitation.
Not yet. The WhatsApp Business integration is built but switched off. It goes live after Meta's review and once we have updated our privacy assessment and privacy documents. Your agency then connects its own WhatsApp Business number through Meta's WhatsApp Business Platform, and Meta bills message costs directly to your agency.
Qantara Recruit stores your data inside the EU, at Scaleway, where the AI models also run. When your agency connects Microsoft 365, Google Workspace or, later, WhatsApp, that provider processes data under your agency's own agreement with it. The sub-processors page lists the providers we use.
Business accounts on Microsoft 365 and Google Workspace. Microsoft 365 connects through your organisation or with your own work account; your domain administrator connects Google Workspace. Personal Outlook.com, Hotmail and Gmail addresses do not work, and shared mailboxes do not work yet.
No. The AI in Qantara Recruit reads CVs and helps with search, but every change is a proposal that a recruiter accepts. Qantara Recruit does not score or rank candidates and makes no decisions about people.
For up to 30 days after the agreement ends, you can request an export of your data in a common format. After that Qantara deletes it from the production systems, and backups expire no more than 35 days later, as set out in the data processing agreement.

Who provides Qantara Recruit?

Qantara Recruit is a product of Qantara, based in the Netherlands. Qantara develops, hosts and supports Qantara Recruit and is the party your agency contracts with. Qantara was founded by Mohamed Touzani, who builds and runs Qantara Recruit himself and works with trusted specialists where needed.

Qantara runs both this website, qantara.digital, and the application at recruit.qantara.digital.

WhatsApp and Meta are trademarks of Meta Platforms, Inc. Their use here does not mean that Meta sponsors or endorses Qantara Recruit.

See whether Qantara Recruit fits your agency

Qantara Recruit is available by invitation. Book an introduction: you talk directly to the founder who builds Qantara Recruit, and we reply within two working days.

Book an introduction